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Terms of business


These terms of business set out the basis on which we shall conduct all matters undertaken for you and shall be read in accordance with any covering letter. Any differences arising in respect of individual matters shall be notified to you in writing.


2.1 The cost of our services shall be indicative of the type of work undertaken and it is normal procedure for us to provide a [Quotation] in each instance.  If there are any changes in your instructions or the matter circumstances at any time these shall be reflected, as we deem fit, in an amended quotation which shall be provided to you at the earliest opportunity. In the event that we are unable to provide a [quotation] we shall keep you informed of the work in progress on a periodic basis or upon your request.

2.2 Where it is necessary to instruct a third party on your behalf, including but not limited to external investigators, to assist with your matter we shall do so as your agent and you shall be responsible for payment of their fees.


From time to time we may ask you to let us have monies generally on account for initial costs and disbursements and settlement of third parties fees.  Any request for any such monies shall not be an estimate or cap on any fee or costs and unless payment was made for a specific purpose, may be used to meet our fees when invoiced to you.


We prefer to bill at the conclusion of a matter however we reserve the right to tender interim invoices to you during the course of the matter. If in the even you have any particular billing requirements please advise us prior to us commencing work.


Our bills are payable upon receipt and we reserve the right to charge interest at an equivalent rate of 8% per annum chargeable from time to time on late payments.


We hope that you will have no reason to complain about the services we provide to you.  However in the event that you are not satisfied please direct your complaint to us in the first instance. All complaints made to us will be handled in an efficient manner and we will strive to solve them quickly.  In the event that you remain dissatisfied then you are at liberty to resort to the Trading Standards Authority.


The services we provide you, which shall include any information or advice given to you, is based solely on the information you have given to us and does not constitute advice to any third party to whom you may communicate it.


8.1 Our duties are owed only to the individual/company whose instructions we are acting upon and we disclaim any liability to any other person.  Unless specifically agreed in writing by us in advance, you agree that you will not be acting for another person/company.

8.2 The terms on which we are acting on your matters (contained herein or otherwise) are intended to be enforceable solely by the instructing party and us.

8.3 We do not accept any liability for services or information provided by any third parties instructed by us on your behalf in respect of you matters.


9.1 we shall endeavour to treat as confidential all information concerning your business affairs received as a result of your instructions and not to disclose the information to any other third party save to those persons whom we deem necessary to inform unless such information is (a) is or becomes generally available to the public or (b) is required to be disclosed in any jurisdiction by any law.

9.2 We reserve the right to require you to enter into a separate confidentiality agreement should we deem it necessary.

9.3 We reserve the right to act on behalf of other individuals/companies who operate in your area or related subject to our obligations of confidentiality referred to above.


We shall communicate with such of your officers, staff and other advisors as appears to us to be appropriate.  If however you have any specific security requirements relating to the communication of information to you or your company (as the case may be) then please let us know.


We reserve the right to terminate the provision of our services to you by providing two weeks written notice delivered to your address.  You may also terminate your instructions to us on any matter at any time by providing us with written notification.  Notwithstanding any termination by either of us you agree to pay any outstanding fees and costs incurred up to the date of termination or the fixed fee agreed.


If at the end of each matter you wish   us to return or forward to you or others or deposit in safe custody any documentation which we have acquired from you or on your behalf in respect of such matter, please provide written instructions of the same.  In the event that we receive no instructions we shall retain such documentation on our files for a period at our discretion.


We reserve the right to amend or supplement any terms contained generally or specific to any matter by providing notice in writing.


These terms of business are governed by and shall be construed in accordance with the laws of England and you agree to submit to the exclusive jurisdiction of the English Courts.


For the avoidance of doubt the instructions are accepted on the basis that our services are conducted under the direction of the client and as such we are deemed the Data Processor and the client, and/or the principle is deemed Data Controller.


KC Administration Support Services      
Terms of Business